Now that the Section Editor has been assigned, they can log in and view their dashboard. The submission can be found at the top of the My Assigned queue.
Clicking on the view button opens the full submission record.
In the Review Stage, a notification indicates that Reviewers need to be assigned.
Note: In the screenshot above, we see the Section Editor’s view. Notice the limited Action buttons (only Make Recommendation is available).
From the Reviewers panel, you can select Add Reviewer to assign a new Reviewer.
This opens a new window, where Reviewers are listed and can be selected one at a time.
Clicking on the blue arrow reveals more information about their review history, including how many active reviews they are currently assigned, how many reviews they have completed or declined, etc. If the user has added a Biography or Reviewing Interests, this information will be displayed here.
You can assign a user to review a submission if they are also an editor of the submission.
At the bottom of this form, you will see options to:
Select Reviewer: Use this to confirm your selection once you have picked a Reviewer from the list.
Create New Reviewer: If none of the Reviewers are suitable, you can use this button to create a new Reviewer. This is a new account in the system.
Enroll Existing User: If none of the Reviewers are suitable, you can enroll an existing user as a Reviewer.
For this demonstration, we will pick a Reviewer by hit the Select Reviewer button.
This initiates a new window with a message for the Reviewer.
You can revise any of the prepared text.
Further down the form, you will see the additional details that are sent to the Reviewer including title, abstract, important dates, and a link to the files to be reviewed.
Hit the Add Reviewer button to send the message and assign the Reviewer.
Back on the Review Stage, we can see the Reviewer is now listed.
You can make additional changes using the blue arrow toggle next to the Reviewer’s name.
Review Details: Provides details on the review.
Email Reviewer: This allows you to send a message to the Reviewer.
Edit Review: This allows you to change the review dates and files.
Unassign Reviewer: This allows you to unassign the Reviewer.
History: Provides a brief history of the review.
Editorial Notes: Provides a note about this reviewer. The other administrators, managers and all editors. Notes will be visible for future review assignments.
Review Discussion: Review Discussion is another way for you to contact a reviewer. In a review discussion, you have the option to attach files.
To start a discussion, click ‘Add Discussion.’
You will then select the reviewer(s) you would like to start a discussion with.
At this point, we could add additional Reviewers and then wait for their recommendations to come in.
Once the Reviewers have completed their work, the Section Editor can see the results in their dashboard. Here they will see notifications that new reviews have been submitted and whether all reviews are in.
Use the Read Review link in the Reviewers panel to read the comments from the Reviewers, including those for both the Author and Editor as well as for the Editor only.
Select the Confirm link at the bottom of the screen.
In the Reviewers panel, you can now see a Thank Reviewer link. Choose that to thank the Reviewer.
Hit the Thank Reviewer button to send the message.
Based on the Reviewer's recommendations, Section Editor can use the Make Recommendation buttons to make a recommendation for Editor.
Recommendations include:
Request Revisions: This will require the Author to make minor changes, the editor has the option to select whether another round of review will be required.
Resubmit for Review: This will require the Author to make major changes, the paper is required to review in the next rounds.
Accept Submission: This means the submission is accepted without revisions and can proceed to the Copyediting stage.
Decline Submission: This means that the submission has not passed peer review and is unsuitable for further consideration.
That's it. It's all thing need to do for the Section Editor.
If you need further assistance, contact the journal’s editorial team on the Contact page.
With deepest sorrow, we announce the sudden passing of Prof. Dr. Sc. Nguyen Van Khang, a revered member of the Editorial Board of the Vietnam Journal of Mechanics. He was born in 1942 and passed away at 23:05 on February 21, 2025.
