Guideline for User

Register

To register with a journal, click the Register link on the upper right corner.

The Register link at the upper right corner of the journal site.

This will open the Registration Form for you to complete with all required information.

The Registration Form.

All fields with an asterisk (First Name, Last Name, Affiliation, Country, Email, Username, Password, Repeat Password) are mandatory. If the journal is multilingual, you will need to select your preferred language.

You will be automatically registered as a Reader and an Author. You will be given the option to register as a Reviewer as well.

You will not be able to self-register for an Editorial Role (e.g., Editor, Section Editor, Copyeditor, Layout Editor, Proofreader, or Journal Manager). If you need to be enrolled at that level, contact a current Journal Manager or Site Administrator.

If you need further assistance, contact the journal’s editorial team on the Contact page.

Reset Password

You can reset your password by:

  1. Logging into the journal
  2. Selecting your user icon and Edit Profile from the upper right corner of the screenThe password reset screen.
  3. Choosing the Password tab
  4. Entering your current password and then your new password twice
  5. Hitting SaveThe password reset screen.

Your password is now changed.

Forgot Password

Retrieving your password is a three-step process:

First, you need to request a new password:

  1. Click the Login link at the top-right corner of the navigation bar
  2. Click the Forgot your Password link on the following pageThe password reset screen.
  3. Enter your email address
  4. Click Reset Password

Then you need to check your email account and confirm your request:

  1. Open your email account
  2. Open the confirmation email message from the journal (you may need to check your Spam folder)
  3. Click the link to confirm that you did indeed request your password to be reset. You will be taken back to the journal in question, and the system will email you a new password.

Now you can retrieve your new temporary password and log in:

  1. Go back to your email account
  2. Open the email message containing your temporary password (you may need to check your Spam folder)
  3. Log in to the journal with your temporary password
  4. Fill in a new password when prompted by the journal

If you need further assistance, contact the journal’s editorial team on the Contact page.

Reviewer

As a reviewer, you will learn of the review request via email or by checking your dashboard:

The assigned submissions queue in reviewer dashboard

From the My Assigned list, find the title and Review link. Notice the lack of any author information in this Anonymous Reviewer/Anonymous Author peer review process.

Selecting the Review link will take you to the first review step in the submission record, which is much more limited than the editor’s view, and contains no author information.

A review request

This first step consists of the following sections:

Request for Review: provides some text inviting you to act as a reviewer.

Article Title: provides the title of the article.

Abstract: provides the abstract text.

Further down the screen, you will find additional information.

More of the review request screen

The View All Submission Details link will open a window with additional information, including all of the non-author metadata:

The view all submission details screen

Note that none of these fields are editable by the reviewer, and are only provided to help you conduct a thorough review.

Close this window and move further down the screen. From here you can see the Review Schedule, including all of the relevant due dates.

From here, you can decline or accept the review. If you decline, you will be dropped from the process. If you accept, you will move to review step 2, where you would be able to read any reviewer guidelines provided by the journal.

The reviewer guidelines

Hit Continue to move to step 3. From here you can download a copy of the review files and enter your review comments. The first window is for comments to the editor and the author; the second window is just for the editor.

The download and review tab

Once you have read the paper and added your comments, scroll down the page to optionally upload a marked up copy of the review file (remember to strip any personal identification from the file before uploading it).

The upload reviewer files and review recommendation drop down

Next, you must then make your recommendation using the dropdown menu.

Your choices include:

Accept Submission: it is ready to go to Copyediting as is.

Revisions Required: it requires minor changes that can be reviewed and accepted by the editor.

Resubmit for Review: it requires major changes and another round of peer review.

Resubmit Elsewhere: it doesn’t seem like a good fit for the focus and scope of this journal.

Decline Submission: it has too many weakness to ever be accepted.

See Comments: if none of the above recommendations make sense, you can leave a comment for the editor detailing your concerns.

Finally, hit the Submit Review button to complete your task. You’ll be asked to confirm.

The confirmation screen to submit review

Hit OK. You will be taken to the final confirmation screen thanking you for your work.

The review submitted completion screen

That’s it! The review is now complete.

Section Editor

Now that the Section Editor has been assigned, they can login and view their dashboard. The submission can be found at the top of the My Assigned queue.

The My Assigned queue of a Section Editor with assigned submissions.

Clicking on the view button opens the full submission record.

The Section Editor can see Contributors' name in the Publication tab if the Journal using Anonymous Reviewer/Anonymous Author (Double Blind).

In the Review Stage, a notification indicates that Reviewers need to be assigned.

A sample submission record.

Note: In the screenshot above, we see the Section Editor’s view. Notice the limited Action buttons (only Make Recommendation is available). If we were logged in as an Editor, we would see more Action buttons (Request Revision, Accept Submission, Decline Submission).

From the Reviewers panel, you can select Add Reviewer to assign a new Reviewer.

This opens a new window, where Reviewers are listed and can be selected one at a time.

The Locate a Reviewer window listing all Reviewers.

Clicking on the blue arrow reveals more information about their review history, including how many active reviews they are currently assigned, how many reviews they have completed or declined, etc. If the user has added a Biography or Reviewing Interests, this information will be displayed here.

A sample of expanded reviewer details with review history and notes.

You can assign a user to review a submission if they are also an editor of the submission.

At the bottom of this form, you will see options to:

Select Reviewer: Use this to confirm your selection once you have picked a Reviewer from the list.

Create New Reviewer: If none of the Reviewers are suitable, you can use this button to create a new Reviewer. This is a new account in the system.

Enroll Existing User: If none of the Reviewers are suitable, you can enroll an existing user as a Reviewer.

For this demonstration, we will pick a Reviewer by hit the Select Reviewer button.

This initiates a new window with a message for the Reviewer.

The Add Reviewer screen with email notification template.

You can revise any of the prepared text.

Further down the form, you will see the additional details that are sent to the Reviewer including title, abstract, important dates, and a link to the files to be reviewed.

Review details include type and due date settings.

Hit the Add Reviewer button to send the message and assign the Reviewer.

Back on the Review Stage, we can see the Reviewer is now listed.

The newly added Reviewer seen in the Review Stage.

You can make additional changes using the blue arrow toggle next to the Reviewer’s name.

Expanded reviewer details and options.

Review Details: Provides details on the review.

The Review Details window.

Email Reviewer: Allows you to send a message to the Reviewer.

The Email Reviewer window.

Edit Review: Allows you to change the review dates and files.

The Edit Review window.

Unassign Reviewer: Allows you to unassign the Reviewer.

The Unassign Reviewer window.

History: Provides a brief history of the review.

The review History window.

Editorial Notes: Provides a note about this reviewer. The other administrators, managers and all editors. Notes will be visible for future review assignments.

The Editorial Notes window.

Review Discussion: Review Discussion is another way for you to contact a reviewer. In a review discussion, you have the option to attach files.

To start a discussion, click ‘Add Discussion.’

The location of the Add Discussion button.

You will then select the reviewer(s) you would like to start a discussion with.

The list of reviewers to select for discussion.

At this point, we could add additional Reviewers, and then wait for their recommendations to come in.

Responding to Reviews

Once the Reviewers have completed their work, the Section Editor can see the results in their dashboard. Here they will see notifications that new reviews have been submitted and whether all reviews are in.

Sample notification of completed reviews in the Section Editor's dashboard.

Use the Read Review link in the Reviewers panel to read the comments from the Reviewers, including those for both the Author and Editor as well as for the Editor only.

A sample review with comments.

Select the Confirm link at the bottom of the screen.

A sample review with comments.

In the Reviewers panel, you can now see a Thank Reviewer link. Choose that to thank the Reviewer.

The Review Confirmed status applied to a review.

Hit the Thank Reviewer button to send the message.

The Thank Reviewer window.

Making the Recommendation

Based on the Reviewer's recommendations, Section Editor can use the Make Recommendation buttons to make a recommendation for Editor.

The various action buttons for making a decision regarding a submission.

Recommendations include:

Request Revisions: This will require the Author to make minor changes, the editor has the option to select whether another round of review will be required.

Resubmit for Review: This will require the Author to make major changes, the paper is required to review in the next rounds.

Accept Submission: This means the submission is accepted without revisions and can proceed to the Copyediting stage.

Decline Submission: This means that the submission has not passed peer review and is unsuitable for further consideration. 

That's it. It's all thing need to do for the Section Editor.

If you need further assistance, contact the journal’s editorial team on the Contact page.